1. Who We Are
Moulescoomb Boxing Academy (“the Academy”, “we”, “us”) is responsible for the personal information we collect about the young people who train with us and their parents and carers. In data protection law, this makes us the “controller” of that information.
If you have any questions about this notice or how we use your information, please contact us at info@moulescoombboxingacademy.co.uk.
2. The Information We Collect
Depending on how you use our services, we may collect:
- Parent or carer details – name, email address, phone number, home address and your relationship to the child
- Child details – name, date of birth or age, school (where relevant) and Academy level
- Emergency contact details
- Medical information – medical conditions, injuries, allergies, medications and additional needs that may affect participation
- Attendance and progress records – attendance, assessment results, certificates and coach feedback
- Payment information – membership, enrolment and assessment payments, processed through Gymdesk
- Photographs and videos taken during training sessions, assessments, events and Academy activities
- Safeguarding records – any concerns, incidents or injuries and how they were handled
- Messages you send us by email, text, WhatsApp, Gymdesk or social media
3. How We Use Your Information
We use personal information to:
- Provide safe, effective training and manage membership, bookings and payments
- Track attendance and progress through the 7-Level Programme and run assessments
- Keep children safe, including responding to medical needs, injuries and emergencies
- Meet our safeguarding responsibilities
- Send you important information such as session updates, assessment dates and closures
- Promote the Academy, including on our website and social media (see section 5)
4. Our Lawful Basis for Using Your Information
- Contract – to provide the membership and services you have signed up for
- Legal obligation – where the law requires us to keep or share information, for example for safeguarding
- Legitimate interests – to run the Academy safely and effectively, keep records, communicate with members and promote our work, where this does not override your or your child’s rights
- Vital interests – to protect a child’s life or health in an emergency
- Medical information is a special category of personal data. We only use the medical information you give us to keep your child safe during training, relying on the conditions in data protection law that allow health information to be used to safeguard children and protect their wellbeing, or to protect a child in an emergency
5. Photographs and Videos
Photographs and videos may occasionally be taken during training sessions, assessments, events and Academy activities and used on our website, social media and promotional materials.
We assume parents and carers are happy for images or videos of their child to be used in this way unless they tell us otherwise. You can tell us at any time, in writing, by Gymdesk message, email or WhatsApp, and we will stop using new images of your child and remove existing images from our own website and social media where we reasonably can.
We do not publish children’s full names alongside their photographs.
6. Who We Share Your Information With
We do not sell your information. We only share it where necessary, with:
- Gymdesk, our booking, membership and payment platform
- Our coaches, who need information to run sessions safely
- Venues and partners where we deliver sessions, such as Sport Brighton and Brighton Youth Centre, only where needed for safety or attendance
- England Boxing, where a boxer registers for competition
- Emergency services and medical professionals in an emergency
- Children’s services, the police or other authorities where we have a safeguarding concern or are legally required to
7. How Long We Keep Your Information
We keep personal information only for as long as we need it for the purposes above. Membership, attendance and payment records are kept for the length of membership and for a reasonable period afterwards for accounting and administration purposes.
Safeguarding, accident and injury records may be kept for longer where this is required by law or recommended by safeguarding guidance.
8. Keeping Your Information Safe
We take reasonable steps to protect your information, including limiting access to the coaching team who need it and using secure, password-protected systems.
9. Your Rights
You have the right to:
- Ask for a copy of the information we hold about you or your child
- Ask us to correct information that is wrong or incomplete
- Ask us to delete information, where we no longer have a reason to keep it
- Ask us to restrict how we use your information
- Object to us using your information based on our legitimate interests, including the use of photographs
- Withdraw consent at any time, where we rely on consent
- Ask for information you have given us in a format you can take elsewhere
To make a request, contact info@moulescoombboxingacademy.co.uk. We will respond within one month.
10. Complaints
If you are unhappy with how we have handled your information, please contact us first at info@moulescoombboxingacademy.co.uk so we can try to put things right. We will acknowledge your complaint within 30 days and respond without undue delay.
If you are still unhappy, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk/make-a-complaint.
11. Our Website
Our website does not use cookies, analytics or tracking, and does not collect personal information through forms.
Our website is hosted by GitHub Pages and uses fonts provided by Google Fonts, so your browser connects to their servers and they receive your IP address when you visit. Booking links take you to Gymdesk and Brighton Youth Centre’s booking system, and our social media links take you to Facebook and Instagram; their own privacy policies apply on those sites.
12. Changes to This Notice
We may update this notice from time to time. The latest version will always be available on this page.
Last updated: October 2026